Are you a QC or Merchandiser gearing up for a pre-production meeting but unsure where to start? This well-organized PP meeting checklist can save you from last-minute chaos and ensure your project gets off to a smooth start. Whether you’re producing cargo pants, developing a new style, or coordinating bulk production, the pre-production phase is where ideas transform into actionable plans.
QC File Check List of PP Meeting
1. Tech pack / Updated bulk specs full page & all related comments.
Print copy comments from the first fit, which are up to PPS approval.
2. Approved PP sample with comments.
3. Sewing/Packing complete approved Trim Card.
4. Fabric Shade Bands (Before & After wash for wash item) Lab dips / Swatches / Dye lots / Fabric weight report.
5. Wash Standard approval swatch (if applicable).
6. Shell/Combo / Lining test report (if required).
7. Fabric Shrinkage & Shade report.
8. Fabric Inspection report (4.0 systems).
9. Fabrics / Trims / Accessories inventory report.
10. Factory TNA / Detailed production plan.
11. Kingland PO / Buyer PO.
12. Fabric Test report (if required).
Please submit the complete QC file along with the above-mentioned documents by style before the offer Size Set / PP Meeting and attach a checklist copy to each file inside the left part for easy understanding.
Note: If any trims are missing or not yet in-house, please mark them on the checklist and mention a possible in-house date. Thanks.
What a practical and detail-oriented resource for anyone heading into a PP meeting. In our experience, the difference between smooth production and costly setbacks often comes down to how well-prepared the QC file is. Having fabric shade bands, shrinkage reports, and trim approvals ready avoids so many disputes later in bulk. We’ve seen that when teams use structured checklists like this, it not only builds buyer confidence but also streamlines communication across merchandising, QC, and production teams. A simple framework like this really underscores how much discipline and preparation drive efficiency in apparel manufacturing.